...The PTA bank account must be separate from the schoolís account or any personal account. Only PTA money should be deposited in a PTA account. The accounts should be listed under the unitís EIN number, not a personís social security number. This number can be found on the unitís bylaws or by calling the State Office at 1-800-255-0417.
...There MUST be two signatures on every check.
...Money should always be counted in the presence of at least two persons with both signing the receipt.
...All income should be deposited in the bank as soon as possible and not kept in someoneís home or left in the school.
...Never sign a blank check.
...Never pay with cash Ė always by check.
...A budget must be approved by the full membership. No expenditures can be made unless authorized in this budget or approved by a vote of the membership.
...Send membership dues to the State Office by November 15th and March 15th.
...Maintain accurate records. Require check requests and receipts for all expenses. Give receipts for all money received from the membership and fundraising chairs.
...A treasurerís report should be given at every meeting along with a copy of the latest bank statement. A full annual report should be given at the end of the year. These reports can be copied and handed out at PTA meetings.
...A financial review of the financial records MUST be done EVERY year, even if the same person continues as treasurer. This is to protect the incoming and outgoing treasurer, as well as the unit.